Administrative Assistant
JLL - Martinsburg, WV
Position Summary:
Administrative Assistant - Part Time
Provide administrative support to Integrated Facilities Management. Work with property managers and engineering team to handle routine property management operations, including: Procurement of property supplies and services, including issuing work orders, managing bid requests and service/maintenance contracts, processing of accounts payable and accounts receivables.
Directly support the Facility Manager with on-going facility and team related responsibilities, including, but not limited to:
- Assists with receiving/dispatching of work orders to technical staff, vendors or other services providers.
- Provides direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed.
- Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation.
- Work with team to identify and respond to any financial or budgeting related issues.
- Helps support facility specific cost savings targets to contribute to the account achieving significant savings.
- Provides support for guests, visitors and employees at client locations.
- Coordinates special events in support of client or JLL.
- Provides support for meetings and conference room reservations, as needed and directed.
- Assists with the coordination and scheduling of maintenance activities.
- Assists management and staff with operational reporting, budgeting, financial systems, purchasing as necessary.
- Acts as an interface with client, visitors and guests.
- Ensures delivery of committed services and overall satisfaction with JLL performance.
- Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery.
- Ensures appropriate follow up with customers.
- Seeks to continuously improve processes, systems and overall client satisfaction.
- Superior customer service skills and orientation.
- Ability to maintain professionalism at all times under stressful situations.
- Ability to multitask and work without direct supervision.
- Ability to learn quickly, open to change and enjoy the challenge of unfamiliar tasks
- Use time effectively and efficiently, can attend to a broader range of activities and gets more done in less time than others.
- Ability to plan and manage work under time constraints.
- Advanced Microsoft office product knowledge - Excel, Word, PowerPoint, and Outlook
- Written/Oral communications – ability to speak and write clearly and concisely, get messages across that have the desired effect.
Start a lasting career with JLL today!
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 40499BR
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Posted: 30+ days ago
