Facility Coordinator
JLL - Wilsonville, OR
Position Summary:
The Facility Coordinator, who reports to the Facility Manager, provides general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including: procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable.
Responsibilities:
Administrative Function
Assist Facility Management Team with tactical planning for the team’s goals and objectives
Provide facility specific assistance to the project management team as needed or requested
Manage and maintain small facility management tasks as assigned
Coordinate special events in support of client or JLL
Provide support for meetings and conference room reservations as needed and directed
Assist with the coordination and scheduling of maintenance activities
Communication and Relationship Coordination
Provide general overall facility management services including continuous monitoring of office/facility
Act as an interface with client, visitors and guests
Ensure appropriate follow up with customers
Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
Compliance
- Properly and effectively administer and maintain all security systems
- Assist with budgetary requests, analysis and reporting
- Assist with researching, analyzing and reporting budget variances
- Any and all other duties and tasks assigned.
Education / Training
Associates degree in facilities management, building, business or other related field
Bachelor’s degree preferred
Years of Relevant Experience
2+ years’ experience with Facility or Property Administration
Skills and Knowledge
Superior customer service skills and orientation
Ability to maintain professionalism at all times under stressful situations
Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Proficient in MS Office, and possess strong written, verbal and people skills
Strong organizational skills and collaborative style
Other Abilities
- Must be proficient at Microsoft Excel and have the capability of customizing administrative reports
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 39008BR.
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Posted: 30+ days ago
