Administrative Assistant, Property Management
JLL - Portland, OR
Position Summary:
OVERVIEW
A career at JLL puts you in the center of one of the world’s largest and most sophisticated commercial real estate and investment management firms. As a Fortune 500 company, we have offices in 80 countries and work with professionals across the globe to maximize value for our clients and stakeholders. The ideas our people create and the strategies they employ have a deep and lasting effect on the global landscape. Thus recruiting and retaining the best people is a key contributor to our global and local success.
We are currently seeking a Property Administrator to join our Portland Property Management Team! The Property Administrator will ensure organizational excellence for a single high profile commercial asset or portfolio of commercial properties. This is a great starting point to a rewarding career in commercial real estate.
ESSENTIAL FUNCTIONS
ADMINISTRATIVE | FINANCIAL
- Ensure that 100% of the certificates of insurance are accurate and in compliance with standards
- Ensure that contract and lease administration files are accurate and up to date
- Assist in Management Audits and new property start-ups
- Process accounts payables (AP) and accounts receivables (AR)
- Complete invoice coding and tenant billings
CLIENT | TENANT SERVICES | DAY-TO-DAY OPERATIONS
- Ensure all tenant communications are of the highest quality
- Serve as a liaison between tenants and building engineers, security and housekeeping
- Assist with construction projects/contractor relations
- Assist with scheduling use of materials to be move into or out of property
- Assist with ad hoc projects under the guidance of AGM and/or GM.
EDUCATION AND EXPERIENCE
- High school diploma required.
- BS/BA strongly preferred.
- Minimum two (2) years’ strong administrative experience.
- Experience in commercial real estate preferred but not required.
KNOWLEDGE, SKILLS, AND ABILITIES
- Strong customer service skills
- Self-motivated, proactive, highly organized and ability to work independently.
- Ability to work with fast pace team with large volume of clients/tenants; multi-tasking is essential for this position.
- Strong written and verbal communication skills. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
- Proficient knowledge of Microsoft Word, Excel and PowerPoint. Capable of developing proficiency in Yardi and other PM standard software
- Ability to work, on occasion, flexible hours.
Start a lasting career with JLL today!
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at http://www.us.jll.com/united-states/en-us/pages/careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 44516BR
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Posted: 30+ days ago
