Property Administrative Assistant
JLL - Beaverton, OR
Position Summary:
OVERVIEW
We are currently seeking a Property Administrator to join our Pacific Northwest Property Management Team! The Property Administrator will ensure organizational excellence for a single high profile commercial asset or portfolio of commercial properties. This is a great starting point to a rewarding career in commercial real estate.
ESSENTIAL FUNCTIONS
ADMINISTRATIVE AND FINANCIAL
- Ensure that 100% of the certificates of insurance are accurate and in compliance with standards
- Ensure that contract and lease administration files are accurate and up to date
- Assist in Management Audits and new property start-ups
- Process accounts payables (AP) and accounts receivables (AR)
- Complete invoice coding and tenant billings
Client/Tenant Services/Day to Day Operations
- Ensure all tenant communications are of the highest quality
- Serve as a liaison between tenants and building engineers, security and housekeeping
- Assist with construction projects/contractor relations
- Assist with scheduling use of materials to be move into or out of property
- Assist with ad hoc projects under the guidance of AGM and/or GM.
EDUCATION AND EXPERIENCE
- High school diploma required
- BS/BA strongly, preferred
- Minimum two (2) years’ strong administrative experience
- Experience in commercial Real Estate preferred but not required
KNOWLEDGE, SKILLS, AND ABILITIES
- Strong customer service skills
- Self-motivated, proactive, highly organized and ability to work independently.
- Ability to work with fast pace team with large volume of clients/tenants; multi-tasking is essential for this position.
- Strong written and verbal communication skills.
- Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
- Ability to work, on occasion, flexible hours.
- Proficient knowledge of Microsoft Word, Excel and PowerPoint.
- Capable of developing proficiency in Yardi and other PM standard software.
Start a lasting career with JLL today!
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 47027BR
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Posted: 30+ days ago
