Occupancy Planner-

JLL - Plainfield, IN

Position Summary:

Position’s Goal

To manage the supply, capacity and demand of a building, campus or region portfolio of space for a specific client at the business unit level.

Deliverable Role/Responsibilities

Within the portfolio, can answer: how much space is currently available, what are the workplace conditions, and what are headcount projections by business unit? Specifically, the responsibilities include:

Summarized findings and recommendations for action or consideration by the client;
The status of major initiatives affecting planning decisions for the sites;
Develop migration plans and sequencing of group-level and individual moves
Facilitates and/or resolves planning issues identified in the customer planning meetings;
Ensures planning is aligned with corporate guidelines, and that all scenarios maximize use of space;
Recommends, educates and enforces space policies/standards, procedures and protocols and notifies client of customer requested exceptions;

Participates in Audits (including seat assignments, occupancy, vacancy, labs & equipment)

Measure, monitor and report cost saving and value added contributions
Assist in developing site-specific Planning Strategies with Senior Leadership.

Assemble, update and report the top-down and bottoms-up seat count projections collected at the group-level for an annual planning horizon and work with the client to reconcile discrepancies with tops-down projections
Track and report actual seat demand at the group level;
Report actual seat demand versus projected seat demand at the building level
Compare over time, actual seat demand versus projected seat demand at the building and business unit level
As necessary, participate in project and move coordination planning meetings;
Reviews building specific stacking plans;
Reports the current supply and capacity, and forecasts inventory changes

Interaction

To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with:

Move Coordination team to review and approve moves, develop migration plan and conduct facility audits
Business Unit leadership to collect headcount forecasts, resolve headcount forecast discrepancies between leadership’s numbers and those collected at the group-level;
Corporate Finance group to gather Top-Down projections
Corporate Real Estate to review and resolve planning forecasts, needs, concerns, and issues;
Collaborate with Project Management and Facility Management
Project management to review stacking strategies and to provide workload forecast related to project moves that are planned to occur based on occupancy plans/strategy.
Other Sr. Occupancy Planners to ensure cross campus/portfolio strategy plans are developed.

Technology Proficient

Ability to utilize software to support planning solutions and communicate ideas clearly with planning team and lines of businesses:

Proficient in AutoCAD to produce basic test-fits and square foot calculations
Proficient in Microsoft Excel i.e. (V-Lookups, cell calculations, etc.)
Ability to consolidate data and floor plans into Power Point for presentations to client and lines of business.
Strong ability to work in all of the Microsoft Office suite software technology