Administrative Assistant
JLL - Oklahoma City, OK
Position Summary:
OVERVIEW
We are currently seeking an Administrative Assistant to support our Valuation & Advisory Services group in Oklahoma City. This role will provide full administrative and production support for the team. Duties performed may include a broad range of complex tasks involving detailed and confidential information. This position requires a person who can be responsible for prioritizing projects in order to meet multiple deadlines in a fast-paced, team-oriented environment. Principle responsibilities include, but are not limited to the following:
ESSENTIAL FUNCTIONS
- Maintain internal databases and contact lists
- Be initial point of contact for incoming calls
- Overall organization of the office
- Creating and managing client files
- Schedule appointments and coordinate travel arrangements
- Organize client events such as off-site meetings and dinners
- Complete special assignments on an as-needed basis
EXPERIENCE
- Prior experience supporting multiple people, preferably in a professional services organization
KNOWLEDGE, SKILLS, AND ABILITIES
- Strong organizational and communication skills
- Thrives in a fast-paced environment, managing multiple responsibilities at one time
- Must be flexible and highly motivated with a willingness to take initiative and work both independently and collaboratively with teammates
- Ability to develop effective and constructive solutions to challenges and obstacles with the ability to complete projects on time, often with a short lead-time
- Excellent follow through, must be a task master and have a thorough attention to detail
- Resourceful self-starter and pressure-durable
- Ability to assert discretion and professionalism with confidential information
- Adaptability and willingness to learn new software, databases and in-house platforms
- Proficiency with Microsoft Office applications required (Word, Excel, PowerPoint), experience with Microsoft Office
Posted: 30+ days ago
