Project Coordinator (CMG)
JLL - Phoenix, AZ
Position Summary:
We are currently seeking a Project Coordinator to support the Capital Markets team. The Project Coordinator is responsible for prioritizing projects to meet deadlines in a fast-paced, team-oriented environment.
Position Overview:
The Project Coordinator is responsible for prioritizing projects to meet deadlines in a fast-paced, team-oriented environment.
Responsibilities Include:
Marketing / deal related responsibilities:
• Partner with investment sales team to help achieve team’s production and operational goals
• Be able to edit and produce marketing materials in InDesign and PowerPoint
• Prepare and distribute marketing materials/packages including maps, aerials, team marketing pieces, flyers, and submarket updates, market analyses, etc
• Produce timely and accurate word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
• Prepare market surveys, tour books, proposals, summaries, abstracts and other relevant documents as needed
• Maintain all project files, including budgets, production schedules, copies and completed work samples
• Coordinate/manage mailings- partner with DocuCenter and external printers, as needed
• Manage process of distribution, list updates and activity reporting
• Contact internal and external resources for information used to create surveys and reports used to win/maintain business
• Work with appropriate contact to maintain intranet/extranet sites for client and property purposes
• Support brokers in utilizing Outlook, Client First and other, data entry and maintenance for the purposes of direct marketing and client relationship development
• Provide research (prospect, client, etc.) via online, offline and third-party resources and provide industry-related news, as needed, partnering with research department
General administrative responsibilities:
• Provide support to team in technology applications, i.e. Dealio, CapLink, CRM, Outlook, Word, and other company supported programs
• Create and maintain filing system and efficient information retrieval system
• Assist and participate as needed for industry functions or client events
• Perform clerical duties to include photocopying, mailing, faxing documents, scheduling appointments and coordinating calendars
• Provide backup to regional Executive Assistant
Additional Responsibilities:
• Coordinate information flow of deals and maintain regular contact with Marketing Manager for PR and branding purposes
• Ensure that all marketing materials present the Jones Lang LaSalle brand consistently and follow corporate brand standards
• Assist with client communications, conferences and events
• Participate in best practices conference calls
Requirements
• Bachelor’s Degree or commensurate experience preferred
• Workplace experience, minimum of 2 years in administrative support role required
• Real estate background
• Current usage of Adobe Creative Suite (mainly InDesign, Photoshop, Illustrator)
• Advanced Microsoft office product knowledge - Excel, Word, PowerPoint, and Outlook.
• Adaptability – Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people.
• Planning and Organizing – establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently.
• Customer Focus – dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect.
• Dealing with Ambiguity – can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty.
• Interpersonal Savvy – relates well to all kinds of people, up, down and sideways, inside and outside the organization uses diplomacy and tact.
• Learning on the Fly - learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks.
• Self Starter – able to start and complete projects independently.
• Enable brokers to focus on revenue generating tasks by efficiently handling operations of team.
• Time Management – use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others.
• Written/Oral communications – ability to speak and write clearly and concisely, get messages across that have the desired effect.
Qualifications
Skills Needed:
• Ability to juggle multiple projects and work under pressure
• Excellent organizational skills
• Attention to detail
• Strong written and verbal communication skills
• Excellent proofreading skills
• Ability to work effectively in teams
• Understanding of and commitment to client services
• Advanced skills in Microsoft Office applications (Word, PowerPoint, Excel),
• Intermediate knowledge of Adobe Creative Suite (InDesign, Photoshop, Illustrator)
• Knowledge of Dreamweaver, Firework and HTML a plus but not required
• Two to four years of related experience
• Real estate experience
Posted: 30+ days ago
