Property Administrative Assistant
JLL - Salt Lake City, UT
Position Summary:
OVERVIEW
We are currently seeking an Administrative Assistant to join our Salt Lake City Property Management Team! The Administrative Assistant will ensure organizational excellence for a single high profile commercial asset or portfolio of commercial properties. This is a great starting point to a rewarding career in commercial real estate.
ESSENTIAL FUNCTIONS
ADMINISTRATIVE AND FINANCIAL
- Ensure that 100% of the certificates of insurance are accurate and in compliance with standards
- Ensure that contract and lease administration files are accurate and up to date
- Assist in Management Audits and new property start-ups
- Process accounts payables (AP) and accounts receivables (AR)
- Complete invoice coding and tenant billings
CLIENT | TENANT SERVICES | DAY-TO-DAY OPERATIONS
- Ensure all tenant communications are of the highest quality
- Serve as a liaison between tenants and building engineers, security and housekeeping
- Assist with construction projects/contractor relations
- Assist with scheduling use of materials to be move into or out of property
- Assist with ad hoc projects under the guidance of AGM and/or GM.
EDUCATION AND EXPERIENCE
- High school diploma
- BS/BA, strongly preferred.
- Minimum two (2) years’ strong administrative experience.
- Experience in commercial real estate preferred but not required.
KNOWLEDGE, SKILLS, AND ABILITIES
- Strong customer service skills
- Self-motivated, proactive, highly organized and ability to work independently.
- Ability to work with fast pace team with large volume of clients/tenants; multi-tasking is essential for this position.
- Strong written and verbal communication skills. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
- Proficient knowledge of Microsoft Word, Excel and PowerPoint. Capable of developing proficiency in Yardi and other PM standard software
- Ability to work, on occasion, flexible hours.
Posted: 30+ days ago
