Brokerage Assistant
JLL - Royal Oak, MI
Position Summary:
SUMMARY
This role provides administrative support under the direct supervision of a combined team. The Brokerage Assistant will work in a fast-paced, team-oriented environment.
ESSENTIAL FUNCTIONS
ADMINISTRATIVE
- Provide support to the team in technology applications (e.g., CRM, In-Design, Outlook, Word, Excel, PowerPoint) and other company supported programs.
- Produce timely and accurate word-processed documents (e.g., reports, memos, proposals, charts, agreements, PowerPoint presentations)
- Coordinator and attend meetings – record, type, and distribute minutes as needed.
- Schedule appointments and coordinator calendars.
- Prepare and execute expense reports on a regular and timely basis; mail reports with receipts to corporate accounting group.
- Submit check requests for the team to Corporate Accounts Payable Department.
- Create and maintain filing system and efficient information retrieval system.
- Perform clerical duties to include photocopying, mailing, and faxing documents.
- Help keep front lobby, conference rooms, kitchen, and work room clean and organized.
- Greet guests at reception area when necessary.
- Help answer phone calls to the main office line and maintain mailbox when necessary.
MARKETING
- Prepare and distribute marketing materials/packages.
- Coordinator/manage mailings – partner with marketing department and/or external vendor as needed.
- Manage process of distribution list, updates, and activity reporting.
- Active liaison with marketing department.
- Contact internal and external resources for information.
- Assist team with preparing and updating client-specific reports.
- Produce status reports, as needed.
- Process and submit proposals
EDUCATION AND EXPERIENCE
- Bachelor’s Degree or commensurate experience
- 2 years in administrative support role
- Marketing background, preferred
KNOWLEDGE, SKILLS, AND ABILITIES
- Microsoft Office and Adobe (Word, Excel, PowerPoint, Outlook, and InDesign)
- Communication Skills
- Attention to detail
- Customer Service
- Planning and Organizing
- Adaptability
- Self- Starter
- Time Management
- Written/Oral
- Learning on the fly
Start a lasting career with JLL today!
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 56652BR
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Posted: 30+ days ago
