Facilities Coordinator
JLL - Stamford, CT
Position Summary:
SUMMARY
Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including: procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable.
ESSENTIAL FUNCTIONS
ADMINISTRATIVE
- Assist Facility Management Team with tactical planning for the team’s goals and objectives
- Provide facility specific assistance to the project management team as needed or requested
- Manage and maintain small facility management tasks as assigned
- Coordinate special events in support of client or JLL
- Provide support for meetings and conference room reservations as needed and directed
- Assist with the coordination and scheduling of maintenance activities and dispatching of work requests
- Create and disseminate POs
- Assist with vendor onboarding
- Code and process Invoices
- Ensures timely and accurate entry of timesheets for payroll processing
- Assists with resolving problems associated with all building services including: janitorial, food service, coffee services, parking, vending, badging, conference rooms, cubes as well as interior and exterior furnishings, fixtures and equipment.
COMMUNICATION AND RELATIONSHIP COORDINATION
- Provide general overall facility management services including continuous monitoring of office/facility
- Act as an interface with client, visitors and guests, and assures appropriate follow-up.
- Ensure appropriate follow up with customers
- Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
- Become familiar with and understand the applicable Service Level Agreements, helps achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys.
- Seeks to continuously improve processes, systems and overall client satisfaction
- Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery.
COMPLIANCE
- Properly and effectively administer and maintain all security systems
- Assist with budgetary requests, analysis and reporting
- Assist with researching, analyzing and reporting budget variances
EDUCATION AND EXPERIENCE
- Associates degree in facilities management, building, business, or other related field
- Bachelor’s degree, preferred
- Minimum 2 years of experience with Facility or Property Administration
KNOWLEDGE, SKILLS, AND ABILITIES
- Superior customer service skills and orientation
- Ability to maintain professionalism at all times under stressful situations
- Ability to plan and manage work under time constraints
- Ability to multitask and work without direct supervision
- Proficient in MS Office, and possess strong written, verbal and people skills
- Strong organizational skills and collaborative style
- Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
Posted: 30+ days ago
