Facility Coordinator
JLL - Smithfield, RI
Position Summary:
SUMMARY
Assist the Facility Management Team in the delivery of services to operate and maintain the facilities of the portfolio including customer/client services, financial management, facility maintenance, procurement, and supplier management.
ESSENTIAL FUNCTIONS
ADMINISTRATIVE
- Assist Facility Management Team with tactical planning for the team’s goals and objectives
- Provide facility specific assistance to the project management team as needed or requested
- Manage and maintain facility management tasks as assigned
- Assist with the coordination and scheduling of maintenance activities
- Maintain portfolio records and requirements as required
COMMUNICATION AND RELATIONSHIP COORDINATION
- Provide general overall facility management services including continuous monitoring of facilities
- Act as an interface with clients, landlords, and vendor partners
- Ensure appropriate follow up with customers
- Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
COMPLIANCE
- Properly and effectively administer and maintain all security systems
- Assist with budgetary requests, analysis and reporting
- Assist with researching, analyzing and reporting budget variances
EDUCATION AND EXPERIENCE
- Associates degree in facilities management, building, business or other related field
- Bachelor’s degree, preferred
- Minimum 2 years of experience with Facility or Property Administration
KNOWLEDGE, SKILLS, AND ABILITIES
- Superior customer service skills and orientation
- Ability to maintain professionalism at all times under stressful situations
- Ability to plan and manage work under time constraints
- Ability to multitask and work without direct supervision
- Proficient in MS Office, and possess strong written, verbal and people skills
- Strong organizational skills and collaborative style
- Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
Posted: 30+ days ago
