Facilities Coordinator
JLL - Topeka, KS
Position Summary:
SUMMARY
Provide general overall Facilities Management services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including: procurement of property supplies and services, including issuing purchase orders, managing bid requests and service/construction contracts, processing of accounts payable and accounts receivables.
ESSENTIAL FUNCTIONS
- Assist Facility Management Team with tactical planning for the team’s goals and objectives
- Provide facility specific assistance to the project management team as needed or requested
- Manage & maintain small facility management tasks as assigned
- Coordinate special events in support of client or Jones Lang LaSalle
- Process incoming and outgoing USPS mail and UPS packages
- Provide support for meetings and conference room reservations, as needed and directed
- Assist with the coordination and scheduling of maintenance activities
- Provide general overall facility management services including continuous monitoring of office/facility
- Act as an interface with client, visitors and guests
- Ensure appropriate follow up with customers
- Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
- Properly & effectively administer and maintain all security systems
- Assist with budgetary requests, analysis and reporting
- Assist with researching, analyzing and reporting budget variances
- Assist administrative Assistants in catering activities for breakfasts and lunches at site meetings as needed
- Daily mail collection, distribution
- Weekly Ordering of supplies from Office Depot ( ie ergonomic supplies, paper goods, coffee materials, etc)
- Office equipment – monitor & replenish supplies, maintain, repair/replace or contact vendor (ie copy machine, fax, overhead projectors, coffee machines, ice machines)
- Minimum HS diploma or equivalent. Bachelor's degree preferred
- 2+ years’ experience in Facility or Property Administration
- Superior customer service skills and orientation
- Ability to maintain professionalism at all times under stressful situations
- Ability to plan and manage work under time constraints
- Ability to multitask and work without direct supervision
- Proficient in MS Office, and possess strong written, verbal and people skills
- Strong organizational skills and collaborative style needed
- Must be proficient at Microsoft Excel and capability of customizing administrative reports
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 57461BR
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Posted: 30+ days ago
