Assistant Facility Manager

JLL - Benton Harbor, MI

Position Summary:

Summary:  Currently we are seeking an Assistant Facility Manager to join our Corporate Solutions Team in the Benton Harbor MI area for support of our Clients Distribution Center Portfolio.
 
Position Summary:  The Assistant Facility Manager will have the responsibility to assist and work with the US Facility Manager VP and the Facility Manager to oversee the delivery of maintenance and repair service.  The Assistant Facility Manager will assist Facilities Managers in the control of costs, coordinates service provider(s) and staff activities.  Interaction with internal and external customers is required to ensure seamless delivery of these services while meeting Jones Lang LaSalle’s goal to provide our clients with the highest level of client service available.
 
Essential Functions:

• INCIDENT REPORTS & DAMAGES COST RECOVERY - Work with the Building Engineers and MES sites to ensure all Incident Reports are completed and cost recovery is executed promptly.  Work with the US Facility Manager VP and the Facility Manager to increase the percentage of incident damage that have full cost recovery, minimizing the amount the client spends on damage caused to their buildings by third parties.  In addition, minimize the time that the client has to carry the cash of the repair before reimbursement.
• COST SAVINGS INITIATIVES & FORMS – Work with the Building Engineers and MES sites to identify and drive cost savings to completion. 

• DAY-TO-DAY OPERATIONS OF BE and MES SITES Assist the BE’s and MES in vendor set-up, PO creation, Work Order monitoring, landlord/municipality functions, etc. 

• 360 system, VENDOR SET-UP AND VENDOR MAINTENANCE – Assist with and track all new vendors and ensure existing vendor paperwork is current. Document all vendor information into the 360 by site i.e. COI’s, contract info, Contact info and update all related data as required.
• SUPPLY CHAIN REPORTING – The Assistant Facility Manager is responsible for the monthly reports getting issued to the RDM’s.  The Assistant Facility Manager will also develop monthly/quarterly/annual variance reporting for the client on all operating budgets for each property on a timely basis. 
• OTHER SUPPLY CHAIN-RELATED DUTIES – The Assistant Facility Manager would be available to assist for other items as needed, including emergency response, budgeting, implementation of short and long-term projects, etc.
• CAPITAL APPROPRIATION REQUEST (CAR) – Working with the Building Engineers, US Facility Manager VP and the Facility Manager, the Assistant Facilities Manager will assist in the development of all documentation to initiate Capital Appropriation Request for all sites. This also includes reporting and tracking the progress of capital projects to completion.
• CONTRACT ASSISTANCE - Assist the US Facility Manager VP and the Facility Manager with maintenance of new/existing contracts.  This may include sourcing services and goods, writing contracts, obtaining necessary vendor set up forms and reviewing certificates of insurance for compliance.

• Maximize utilization of suppliers, preferred vendors/contractors and the level of spending with Minority/Women owned Business Enterprises (M/WBE).
• Insure compliance with Jones Lang LaSalle minimum audit standards.
• The ROI for this position is accommodated through INCIDENT REPORTS & DAMAGES COST RECOVERY and COST SAVINGS INITIATIVES.  This position will process and document incident cost recovery and cost saving.

 
Required Knowledge, Skills and Abilities (KSA)

• Strong interpersonal skills and problem solving ability
• Knowledge of real estate, telecommunications, furniture, accounting and building systems helpful 
• Strong organizational and management skills
• Excellent communication skills
• Computer proficiency 

Minimum Required Education:

• Bachelors degree or equivalent work experience in Facilities Management with management/technical emphasis
• 1 year industry experience required either in the corporate environment, third party service provider or as a consultant with demonstrated ability to exercise proper judgment
• CPM, RPA or CSM designation is desirable

Start a lasting career with JLL today!
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx  to apply online.   All resumes MUST BE submitted via our web site. Please reference Job  38362BR
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Posted: 30+ days ago

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